How-To: Quark: Synchronize Text Across Multiple Layouts

 

Using the Synchronized Text feature in QuarkXPress 6 or 6.5, redundant information like address, phone number, website URI, and other bits of text common to multiple design projects like an identity package, only has to be typed once. Now, typing short bits of information a couple of times—or copying and pasting—isn’t that much of a chore. But how often do typos occur? How many times have you transposed two digits in a phone number?

Even a simple copy change across multiple layouts can be time-consuming and tedious. Sometimes the tedium itself leads to typos. Wouldn’t it be nice to change all the copy, across all related designs, in a single shot?

That’s what Quark was after when they built into XPress 6 multiple layouts.

If all related layouts are stored in a single QXD file, each in its own layout, text blocks can be typed only once—and updated only once—and then the changes are synchronized across the entire project. And it works for multiple instances inside the same document—think of business cards laid 6-up on a page. Changing the phone number or e-mail address doesn’t have to be change once, then copy and paste five times.

While writing this article (5 January 2005) QuarkParticles, Quark’s online newsletter, appeared in my inbox with a tutorial on—guess what?—Synchronize Text.

So, rather than publish effectively the same information in two different layouts, I will, after giving you the why, refer you to QuarkParticles for the how.

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